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MySignature is an online email signature generator that helps create professional and visually compelling email signatures for Gmail, Outlook, Apple Mail, Thunderbird and Office 365 clients. No technical background needed. Here is a list of 10 of the best email signatures for businesses. Of the major web based email programs such as Gmail, Yahoo Mail, and even MS Outlook.
Outlook signatures allow business users to insert contact information or disclaimers in their email messages quickly and efficiently. In fact, inserting a signature in Outlook requires little more than a mouse click or two once the signature is properly configured. Instead of using boring text signatures, you can use HTML - formatted signatures to insert graphics, logos or even backgrounds. By using signatures to create Outlook HTML templates you can make your business email messages more attractive and engaging.
1.Launch Microsoft Outlook on your computer. Click “Home” on the ribbon bar, and then click “New E-mail.” A New Message window appears on the screen.
2.Click the “Format Text” tab in the New Message window, and then click the “HTML” button in the Format area of the tab. The HTML button is just to the left of the font selection drop-down box.
3.Type any email address in the “To” field of the new message window. You do not have to send a message to this recipient, but entering an address here will allow you to save the template later. Enter a default subject for the message template in the “Subject” field of the New Message window.
4.Type some default text for the template in the body text box just as you would with any other email message. For the purposes of creating the HTML template, this simply serves as a placeholder. If you use the template in the future, you can always change the text in the message. Press the “Enter” key once or twice to position the cursor where you want to insert the signature in the template.
5.Click the Message tab on the Outlook ribbon bar, and then click “Signature” in the Include area. When the drop-down list appears, click “Signature.”
6.Click the “New” button in the Signatures and Stationary window. Type a name for the signature in the New Signature box, and then click the “OK” button.
7.Position the mouse cursor in the Edit Signature text box. Click the font selection drop-down box to choose a font for your signature, and then click the box to the right of the font selection box to choose the size of the font you want to use.
8.Type your name, your business name, contact information or other relevant text you want to include in the HTML signature.
9.Click the “Insert Graphic” button on the Edit Signature toolbar if you want to include a picture or image in your HTML signature. After the Insert Picture window appears, browse to the folder that contains the image you want to insert into the HTML signature. Highlight the picture file name, and then click the “Insert” button.
10.
Click the “Insert Link” button on the Edit Signature toolbar if you want to insert a hyperlink into the HTML signature. Enter the URL address of the target Web page in the “Address” field, and then click the “OK” button. This Web page will open if the recipient of the email clicks the link in your signature.
11.Click the “OK” button at the bottom of the “Signatures and Stationary” window after you enter all of the relevant text information as well as images or links you want to include in the signature.
12.Click the “Signature” drop-down box on the Message tab again, and then click the name of the new signature you created. The signature appears in the body text box of the message window, below the default message text you entered.
13.Click the “File” tab in the New Message window, and then click “Save As.” In the Save As window, click the “Save as Type” drop-down box, and then select “Outlook Template.” Enter a name for the new template in the “File Name” field, and then click the “Save” button. Outlook saves your new HTML template with a signature.
Tip
- To use the new Outlook template, click the “Home” tab, and then click the “New Items” drop-down box. On the drop-down list, click and select the “More Items” option. After the slide-out menu appears, click the “Choose Form” option. In the “Choose Form” window, click the “Look In” drop-down box, and then click the “User Templates in File System” option. Select the name of your template, and then click the “Open” button. A new message window appears displaying the content of your HTML template.
References (4)
About the Author
Jeff Grundy has been writing computer-related articles and tutorials since 1995. Since that time, Grundy has written many guides to using various applications that are published on numerous how-to and tutorial sites. Born and raised in South Georgia, Grundy holds a Master of Science degree in mathematics from the Georgia Institute of Technology.
Cite this Article Choose Citation Style
Grundy, Jeff. 'Creating an Outlook HTML Template With Signature.' Small Business - Chron.com, http://smallbusiness.chron.com/creating-outlook-html-template-signature-46237.html. Accessed 10 November 2019.
Grundy, Jeff. (n.d.). Creating an Outlook HTML Template With Signature. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/creating-outlook-html-template-signature-46237.html
Grundy, Jeff. 'Creating an Outlook HTML Template With Signature' accessed November 10, 2019. http://smallbusiness.chron.com/creating-outlook-html-template-signature-46237.html
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5 One of the most overlooked places to market your company is via your email signature.
I’ll be the first to admit, I did not have anything special in my email signature – outside of the normal stuff that you see such as:
- Name
- Phone number
- Email address
- Website
It wasn’t until a few weeks or so ago when I received an email message from a local real estate broker and blogger that a light bulb went off. His email signature was one of the first things that jumped out at me.
It included all of the basics – yet it had one key ingredient that my email signature did not – a very clear “Call-to-Action”.
Now..before hand, I was trying to figure out how to use Canva and other graphic design tools to add some spark to my email signature.
But….
After seeing his call to action in his email signature, I immediately started drafted up a new one using Wisestamp a very effective email signature branding tool that allowed me to add my picture, a call to action beneath all of my contact information — and links back to my Twitter and Facebook pages.
WithWisestampmy signature went from looking like this:
To this… in a matter of minutes…
Why I Love Using Wisestamp for Email Business Communications
- My branded signature gets sent out with EVERY email communication that I send
- I was able to easily add an RSS feed that links back to my blog posts
- It is compatible with the majority of the major web based email programs such as Gmail, Yahoo Mail, and even MS Outlook.
- There are some great email signature templates to choose from to create an email signature that in a matter of minutes.
- It is one of the least expensive small business resources that you can use to market and brand your business and build your online presence with ease!
10+ Examples of Well-Crafted Email Signatures for Businesses
To give you guys some additional inspiration for putting together well-crafted email signatures for lead generation and small business promotion, with the help of JumpFactor Marketing, we have rounded up a list of 10 of the best email signatures for businessesthat we have seen on the web (most of them created using Wisestamp). Here they are:
1. Limehouse Creative
2. Hillary Arrieta
3. Steve Gutzler
4. Bill Faeth – Inbound Marketing
5. Chris Rodriguez
6. Tara Jacobsen
7. Maikol Akintonde
8. April Vermillion
9. Rex Weston
10. John Smith ( FicticiousExample)
11. John McKenzie (Realtor)
How to Create An Email Signature with Wisestamp
The Outlook app offers a free email signature solution. There are some limitations and you aren’t going to get the same result compared to a tool like Wise Stamp. Nonetheless, if you’re on a tight budget this might fit the bill.
Here’s one example from the UK car history check company, CarVeto.
To create an email signature with Wisestamp, you can follow this step by step tutorial and guide…
Step 1: Head over to Wisestamp and sign up for an account.
Step 2: If you are a solopreneur, click Claim Your Free Signature. If you have a small team, use the Wisestamp for Business
Step 3: Under Signature Details, choose a template and color palette to match your brand, then start adding your business details.
Step 4: Scroll down to add your Photo, Social Media Networks under the “Extras”. This is one of my favorite features that I love about Wisestamp.
Extras include, your latest Tweets, latest blog post and more. This makes marketing and branding that much easier!
Step 5: Save your email signature.
Step 6: Under My Signature > Assigned as Default > Click Add/Change
Step 7: Under Signature Settings, add the email address that you want to link to your Wisestamp Signature. Then Save your changes.
Why You Should Use a Branded Email Signature for Business
Now that you’ve seen examples of email signatures for businesses, here are a few main reasons why you should be branding your email signatures:
Here’s why:
#1: To Promote your Business with EVERY email that you send. Think about it for a second. You probably send tons of emails every day to different people right? So, as you are sending out emails everyday if you take time to brand your email signature with different offers, this gives you a way to promote your business via every email communication that you send out.
#2: Grow your social media following. Adding social media icons to your email signature gives the folks that you send email communications to the opportunity to connect with you on social media…thus growing your social media following.
#3: For Lead Generation and Product/Solution Awareness. With a branded email signature many of the people that you are in contact with or even prospects that are not familiar with the products or services that you offer, your Email signature will make them “solution aware”. This means that you can basically add links to your services and product pages in your email signatures to promote them.
#4: It makes you look like a Business PRO. Branding your email signature makes your brand come across as professional and consistently brands your business with every email that you send out.
#5: Its your businesses online business card (Yes REALLY) . Your branded email signature acts as your businesses business car”digital” business card that provides important information about your company with every communication that you send out.
#6: Brand Consistency . Just think, if you (and your entire time) use the same type of branded email signature, this reinforces your businesses branding with all of your email communications.
#7: It’s FREE marketing and promotion for your business. Think about the old way of marketing aka traditional marketing. This used to be expensive.
You would have to pay thousands of dollars to get the word out about your business by using expensive marketing and advertising methods. Now times are different and digital marketing has risen to the forefront.
Since digital marketing is more popular its never been a better time to put your email signature to use. This is why you should defintely take the time to effectively brand your email signature and put it to work for your business.
I hope that this post has been helpful to you and that these examples of email signtures serve as inspiration that you can use to update your current email signature.
I would also love for you to share this post with your friends and other fellow small business owners and entrepreneurs on Twitter, Facebook and LinkedIn. Thanks so much guys!